Historical Clean-Up

To deliver a precise, audit-ready historical clean-up, we need to look under the hood of your financial structure and account volume. The details you provide in this brief intake allow us to:

Assess the Disarray: Rapidly diagnose your existing accounts, software setup, and transaction complexity to map out the exact scope of work.
Scope Your Clean-Up Quote: Determine a fair, flat-rate cleanup fee so you aren't hit with surprises—and set you up for seamless ongoing support once your books are pristine.

All information provided is strictly confidential and used solely for your business evaluation.

Clean-Up Request

Updates

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First Name

Last Name

Business Name

Phone/Mobile

Business Phone/Mobile

Primary Email

What do you love about your current accountant or bookkeeper?

What is your biggest frustration with your current accountant or bookkeeper?

Slow response times

lack of proactive tax advice,

just compliance/no strategy

I currently do it myself

Inaccurate / Messy Books

Lack of communication

I dont understand their method or work being done

Other reasons

Section 0: Business Operation & Strategy

This section helps us align your personal owner compensation targets and core strategic milestones with your business cash flow.

A. What is your desired monthly owner draw or salary to cover your personal living expenses?

B. What is your main financial or business goal for the next 6 to 12 months (e.g., hiring staff, purchasing equipment, building a 3-month reserve, increasing net profit)?

C. What are your standard customer payment terms (e.g., Due on Receipt, Net 30), and what are your primary vendor payment terms?

D. What are your monthly loan, line of credit, or equipment lease payments, including current balances owed?

E. What is your current total available cash balance across all liquid business bank accounts?

F. Of your total team, how many are W-2 employees vs. 1099 independent contractors?

G. What are your mandatory monthly fixed overhead expenses (e.g., rent/leases, software retainers, facility costs)?

H. Does your business experience seasonal revenue dips?

I. Are your sales tax and payroll tax filings set to auto-pay/auto-file, or are you manually calculating and submitting them?

J. What is your current tax strategy for the year to minimize your liability?

K. How confident are you that your current books are immaculate and could withstand an IRS audit?

Section 1: Business Fundamentals & Baseline

Provide your average monthly volume, transaction count, and active financial accounts to help us determine your baseline service structure

1. What is your average monthly expense/revenue volume?

Under $5,000

$5,000 – $9,999

$10,000 – $49,999

$50,000 – $99,999

$100,000 – $249,999

$250,000 – $499,999

$500,000 – $999,999

$1 Million +

2. What is your estimated monthly transaction volume across all accounts?

Under 100 transactions / month

100 – 249 transactions / month

250 – 499 transactions/month

500 – 999 transactions / month

1,000 – 2,499 transactions/month

2,500+/month

3. How many total active bank, credit card, loan, and merchant accounts (e.g., Stripe, PayPal, Square) do you have?

1–2 accounts

3–5 accounts

6–9 accounts

10–14 accounts

15+ accounts

4. Select Special Add-On Services ( For Assessment Accuracy Please Choose All That Applies To Your Business Operations)

Core Operations

What it covers: Day-to-day money movement, routine vendor payments, customer invoicing, payroll tax filings, and standard annual tax reporting.

Who needs this: Any business that processes payroll, bills clients, pays vendors, or files annual income and multi-state sales tax returns.

How it helps: Keeps your business compliant with local, state, and federal tax authorities while ensuring your bills are paid on time and customer receivables don't fall behind.

4.1 Select Special Add-On Services ( For Assessment Accuracy Please Choose All That Applies To Your Business Operations)

A. Payroll Processing & Tax Filing

B Form 1099 Annual Filings

C Business Tax Preparation & Filing

D. Accounts Payable / Receivable Management

E. Multi-State Sales Tax Filing & Nexus Management

None Applicable

Systems & Clean-Up

What it covers: Historical catch-up and cleanup for behind books, migrating to accounting platforms, software tool integrations, audit/IRS inquiry defense, and digital receipt capture.

Who needs this: Businesses with un-reconciled months from previous years, companies switching accounting platforms, or those looking to automate receipt collection via tools like Dext or Hubdoc.

How it helps: Clears out historical tax backlog, organizes your receipt audit trail, and fixes software syncing errors so your financial reports are accurate moving forward.

4.2 Select Special Add-On Services ( For Assessment Accuracy Please Choose All That Applies To Your Business Operations)

F. Historical Bookkeeping Clean-up / Catch-up

G. Software Migration

H. Third-Party App Integration & Automation

I. High-Volume Bill & Receipt Document Processing (Dext / Hubdoc)

J. Historical Audit / IRS Notice Resolution

None Applicable

Compliance & Tracking

What it covers: Granular job costing, multi-location/class profitability reporting, physical inventory and cost of goods sold (COGS) tracking, fixed asset depreciation, and commingled account separation.

Who needs this: Product-based businesses, contractors, multi-location companies, real estate investors, or business owners who occasionally mix personal and business credit cards.

How it helps: Gives you clear visibility into project margins, exact inventory balances, and individual branch performance while keeping personal expenses completely separated from company profit calculations.

4.3 Select Special Add-On Services ( For Assessment Accuracy Please Choose All That Applies To Your Business Operations)

K. Fixed Asset Tracking & Depreciation

L. Job/Class/Location Reporting

M. Inventory Management

N. Job Costing

O. Ongoing Commingled Personal/Business Account Tracking

None Applicable

Strategic Advisory

What it covers: Fractional CFO support, strategic cash flow blueprints, intercompany transaction reconciliations across multiple LLCs, payment processor clearing accounts, foreign currency tracking, and custom KPI reporting.

Who needs this: Growing entities with complex operational structures, multiple sister LLCs, high-volume online sales channels (e.g., Stripe, Shopify, Square), or international accounts requiring board-level reporting.

How it helps: Translates raw financial data into strategic growth plans, streamlines high-volume payment processing, and aligns parent/subsidiary accounts for pitch decks, bank loans, or investor updates.

4.4 Select Special Add-On Services ( For Assessment Accuracy Please Choose All That Applies To Your Business Operations)

P. CFO Advisory & Financial Forecasting

Q. Historical Audit / IRS Notice Resolution

R. Real Estate Accounting & Investor Services

S. Intercompany Accounting Reconciliations

T. Merchant & Payment Gateway Reconciliation

U. Multi-Currency / International Accounting

V. Foreign Exchange (FX) Gains/Losses

W. Custom KPI Dashboards & Investor/Bank Reporting Packages

None Applicable

N1. Inventory Method:

Periodic / Manual Adjustments

Perpetual / Real-Time COGS

N2. Inventory System:

e.g., Barcode / Software-Integrated [Shopify, Finale, Katana

Manual Spreadsheets / Paper Logs

N3. Inventory SKU / Product Count:

1 - 20 SKUs

21-100 SKUs

100-200

201-300

301-400

401-500

501-600

601-700

701-800

801-900

901-1000

Op1000+tion 12

R1. Do you hold foreign currency accounts or transact in non-USD currencies?

Yes

5A. Total Base Complexity Points

Points

5B. Total Base Volume Points

Points

5C. Total Base Points

Points

5D. Total Estimated Monthly Bookkeeping Investment

Section 2: Historical Cleanup & Catch-Up

Lets see how much clean up you need.

6. What is the current health status of your books?

Clean, reconciled & up to date

Minor reconciliation needed

Moderate cleanup/reconciliation needed

Significant cleanup/reconciliation needed

Major cleanup / books require reconstruction

7. Exactly how many months are currently unreconciled or behind

1–3 months

4–6 months

7–9 months

10–12 months

13–18 months

19–24 months

25–36 months

7A. Exactly how many months are currently unreconciled or behind

8A. On average, how would you describe your account commingling?

Clean business/personal separation

Occasional commingling

Frequent commingling

Heavy commingling across multiple accounts

Extensive commingling requiring significant classification

8B. On average, how would you describe your document organization?

Fully organized — statements and supporting documents ready

Minor gaps — occasional receipts/documents missing

Moderate gaps — multiple receipts/documents missing

Significant gaps — many statements/records need to be located

Poorly organized — records require substantial sorting/reconstruction

Complete documentation overhaul — records are highly disorganized or largely unavailable

9A. Total Clean-Up Complexity Points:

Points

9B. Total Clean-Up Months/Volume:

Points

9C. Total Clean-Up Points:

Points

9D.Total Estimated Historical Cleanup Investment:

Section 3: Strategy, Diagnostic & Special Engines

Lets choose the path for your future outlook.

10. Which primary diagnostic or strategy deliverable do you need to start?

The Cash Flow Blueprint Forward-looking cash flow analysis, forecasting, run-rate review, and strategic planning

Bookkeeping Diagnostic Review An in-depth review of historical financial records, account health, potential issues, and areas requiring cleanup or corrective action.

No Diagnostic Needed

11. Annual Revenue Range

Under 50,000

$50,000- $100,000

$100,000–$250,000

$250,001–$500,000

$500,001–$1 Million

$1 Million–$3 Million

Over $3 Million

12. Revenue Stream Complexity

1 revenue stream

2–3 revenue streams

4–6 revenue streams

7+ revenue streams, subscriptions, or multiple recurring income models

13. Forecasting Horizon Needed

Basic financial outlook

6-month financial model

12-month strategic forecast

12+ month forecast with multiple scenarios or growth planning

14. How many units/locations do you have?

1 unit/location

2–3 units/locations

4–10 units/locations

11+ units/locations

14A. Exact Number of Units

14B. Exact Number of Locations

15A. Total Diagnostic Complexity Points:

Points

15B. Total Diagnostic Volume Points:

Points

15C. Total Diagnostic Points:

Points

15D. Total Estimated Strategy & Diagnostic Investment:

Section 6: Historical State & Federal Returns

Select all that applies.

28. Do you have unfiled or historical sales tax periods that need catch-up?

Yes

29. If Tax Prep is needed what is your business entity type?

30. If Yes, How many States do you need to file?

1 State

2-4 States

5–8 States

9+ States

30A: Exact Numer of States Needed

31. If Yes, How many Unfiled State Filing periods do you need to file?

1–3 periods

4–8 periods

9–16 periods

17–24 periods

25+ periods

31A: Exact Numer of State Filing Periods Needed

32. If Yes, What is the condition of your available data?

Clean POS/e-commerce records with sales tax calculated

Mostly organized but some manual review needed

Mixed/unmapped data requiring significant review

Manual, incomplete, or substantial reconstruction needed

32A. Are your books for the tax year fully reconciled and ready for tax prep?

Yes, fully reconciled and ready

Mostly ready, minor adjustments needed

No, cleanup/catch-up bookkeeping needed

Unsure

32B. Do you require personal tax return filing (Form 1040) bundled with your business return?

Yes

32C. How many Unfiled Federal Prior Year Returns?

Current tax year only

1 prior year unfiled

2 prior years unfiled

3–5 prior years unfiled

6+ prior years unfiled

32D: Exact Number of Personal Federal Filing Periods Needed

32E: Exact Numer of Business Federal Filing Periods Needed

33. What is your Schedule Complexity & Owner Filings?

Standard (Simple income/expense, no extra schedules)

Moderate (Depreciation schedules, 1–2 K-1s, 1099 distribution tracking)

Complex (Multiple K-1s, foreign assets, heavy owner distributions)

34A. Total Historical State & Federal Returns Complexity Points

Points

34B. Total Historical State & Federal Returns Volume Points

Points

34C. Total Historical State & Federal Returns Points

Points

34D. Total Historical Estimated Tax Services Investment

Section 9: FINANCIAL MODELING & SPECIAL PROJECTS

Select all that applies. For businesses needing a customized financial model, scenario analysis, projections, or a specialized planning project. one time project.

43. How many years should the model/project cover?

No Financial Model Needed

Basic Cash Flow Model

12-Month Financial Projection

Multi-Year Financial Model

Scenario / What-If Analysis

Business Valuation Support Model

Custom / Complex Financial Model

Other

44: How many years should the model/project cover?

Up to 1 year

2–3 years

4–5 years

6–10 years

10+ years

44A: Exact Numer of Years ?

45: How many revenue streams, business units, or entities need to be included?

2–3

4–6

7–10

11+

45A: Exact Number Revenue streams

45C: Exact Number Entities

45B: Exact Number Business Units

46: How many scenarios or what-if analyses do you need?

No scenario analysis needed

1–2 scenarios

3–5 scenarios

6–10 scenarios

11+ scenarios / highly customized

46A: Exact Number Scenarios

47: What condition is your existing financial data in?

Fully organized and ready to model

Mostly organized; minor preparation needed

Some cleanup and restructuring needed

Significant cleanup/reconstruction required

Data must be substantially rebuilt before modeling

48A. Total Special Projects Complexity Points

Points

48B Total Special Projects Volume Points

Points

48C. Total Special Projects Points

Points

48D. Total Estimated Financial Modeling / Special Projects Investment

One-Time / Project Services

Services that assist with onboarding. Will only be charged one time. After books are clean these fees will not be charged again unless a service is requested.

Rate is per business entity.

Historical Cleanup Investment:

Strategy & Diagnostic Investment:

Tax/Historical Returns:

Total Estimated Project Investment:

Total Combined Bookkeeping Startup Investment:

All amounts shown are preliminary estimates based on the information provided in this assessment. Final scope and pricing will be confirmed after reviewing the relevant records, systems, and service requirements. If you choose to pay one time annually discounts will be applied at a 10% rate from the total monthly rate. Discounts adjustments can be made at any time at the discretion of our business needs.

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